Offer description
From Etalentum we are currently seeking a highly professional Executive Assistant to C-Level Management.
Join a dynamic leadership team and provide high-impact support to senior executives in a fast-paced, strategic environment. This role requires exceptional organizational skills, discretion, and deep understanding of the Spanish institutional landscape.
The ideal candidate will possess excellent communication skills in Catalan, Spanish, and English, and demonstrate absolute discretion and confidentiality at all times.
We are looking for a proactive, organized, and adaptable professional who can anticipate needs, manage complex agendas, and maintain the highest professional standards at all times.
Key Responsibilities:
Full management of executive calendars, including scheduling and coordinating meetings, events, and dinners.
Rescheduling and reprioritizing activities according to evolving business needs.
Efficient task prioritization and time management.
Researching and selecting appropriate venues for meetings, dinners, and executive events.
Applying knowledge of business protocol and anticipating the needs of the executive team.
Working Conditions:
Hybrid model: combination of on-site presence and remote work.
Compensation in a competitive gross annual salary, depending on experience and qualifications.
Requirements:
Proven experience supporting C-level executives or senior management.
Exceptional organizational and multitasking administrative skills.
Strong understanding of the Spanish institutional framework
Proficiency with office software (Microsoft Office, Google Workspace, etc.).
Management of travel, meetings, budgets, and expenses.
Coordination of corporate events and executive-level documentation.
Strong interpersonal abilities, with a proactive and adaptable mindset.
Availability and flexibility to respond to urgent or changing priorities.
High level of professionalism, confidentiality, and discretion.
Minimum studies
Background in administration, protocol, institutional affairs, or foreign relations will be an advantage
Minimum experience
Minimum 5 years of experience in a related role.
Minimum languages
Native-Level in Spanish (native), with advanced proficiency in Catalan and English.
Assessable requirements
Organizational and Time Management Skills
Multilingual Communication (Knowing an additional European language will be a plus)
Interpersonal and Relationship Skills
Professionalism and Confidentiality
Administrative and Technical Skills
Ability to stay calm and composed under pressure.
Efficient decision-making in urgent situations.